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LIS - Issues, technologies and standardization

Dr. T. Raja Rao
Managing Director, Vision Labs Institute,
2nd Floor, 4Motilal Nehru Nagar
Begumpet Main Road, Hyderabad
Telephone: 040-7762218/7763881/77640884
Email: vision@hd1.vsnl.net.in


This paper attempts to present the various issues for development of Land Information Systems across the country, the available technologies and the need for standardization. It also presents an overview of VISION LIS 2000, a suite of software which caters to the diverse requirements of Land Records in various states across the country.

LIS - Issues
Diversity of Land Records System across the country

Importance of Land Records
  • Land Records form the basis for assignment and settlement of land titles
  • These records must stand against legal scrutiny
  • Land is a very precious resource and the Land Records system must safeguard the rights of the legal owner of land.
Survey Methods used in the past
The object of cadastral survey is the determination of village and field boundaries, preparation of village map showing such boundaries and area lists, and preparation of field registers. The maps and area lists give the physical boundaries and areas and the field registers give the land particulars like ownership, revenue assessment, land classification etc.

Numerous Survey methods were used in the 19th and 20th Centuries. Many of these systems led to inaccuracies and were modified time and again. However, the records of Bombay Survey System and Madras Survey System which evolved after 1880, were accurate and were directly or with variations adopted as a standard in many States.

Bombay Survey System
This method involved running an imaginary line called G-Line or Baseline across the field and measurement of plot boundary vertex locations with respect to this line. Two distances, the distance along the baseline and the perpendicular length from the baseline to the vertex were recorded in the form of a Ladder Table or Field Measurement Table (FMT). The Field Data for a village were maintained in a book with the ladder tables and a rough or fair sketch of each land holding.

Variations of this method include use of multiple baselines, adharline survey (where a number of plots were surveyed on a single long baseline, with the entire village surveyed on 1 to 4 baselines), punganur system (where entire village was surveyed on one baseline) etc.

Madras Survey System
In this system, the survey field is initially approximated by running triangulation lines across the field. These triangulation lines describe the basic shape of the boundary of the survey field. The detailed profile of the survey field is described by offsetting local boundary points on to the triangulation lines along the boundary. The system also uses multiple base line method occationally in describing a complex shape survey field. Further, survey records are also sub-divided and represented in the field measurement sketch unlike in the case of Bombay survey system where sub-divisions are represented on a separate sheet from the main tippan (a sheet describing the boundary of the survey field).

Mapping
Village maps were prepared by using the individual survey field data. Such maps tended to be slightly inaccurate due to error in individual fields being accumulated across the village. Errors generally crept in due to measurement resolution being rounded off and also due to terraneous nature of the ground. Field sketches assume the ground to be flat, however, the same data when mosaiced across a village result in sizeable.

The boundary of the village was traverse surveyed and was used to control the accumulated error in the mosaiced village map. In traverse survey, the entire village was divided into more than one block called Khandam and known boundary points (called traverse stations) in each Khandam were surveyed. The method involved starting from first station and recording the distance and the angle to the next station and so on till the circuit was closed. This circuit represented an accurate Khandam boundary, whereby plots belonging to that Khandam were manually adjusted in the past to fit into the Khandam boundary.

In Southern States, changes were made to plot boundaries only in making the village maps while traverse fitting were not reflected back on the original Field Data, i.e., only the original record of field measurement table or sketch are still legally acceptable.

However, in many Northern states, the individual field records were either lost or abandoned after preparation of accurate village map and this map became a basis for obtaining individual survey boundaries.

Problems in manual systems
  • Preservation
    • Land records maintained on paper/ cloth are in a very bad shape as they can be anywhere from 10 years to 150 years old.
    • Duplication on similar media is cumbersome and will result in similar problems of maintenance after a few years.

  • Updation
    • Updation to boundaries or title information by manual process is highly time-consuming and any error will get propagated to the village maps.
    • Cross verification is required over records for a large period of time to ensure absence of inconsistencies after updation.

  • Retrieval
    • Retrieval for redressal of any dispute is time consuming due to the large bulk of information.
    • Every retrieval/use has an associated risk of further physical damage the old records.

Spatial Analysis Applications
Maps are a powerful medium for planning, analysis and monitoring of execution of large projects, Satellite images, Cadastral Maps, Political Boundaries, Contours, Networks and Spatial Analysis are handled on a day-to-day basis by decision-makers in numerous organizations.

The data of cadastral survey forms the basis for generation of any accurate high-level map. Spatial analysis applications are of two types:

  • Micro level planning and development
    Micro level planning generally involves ground study and evaluation of data of a specific area of interest. For e.g., Rural Development Schemes, Irrigation, Ground Water Development, Urban Planning, Mining etc. require a study of maps and data pertaining to small zones.
  • Macro level planning and development
    Macro level planning generally involves study and evaluation of data of a large geographic zone. For e.g., Statewide policies, Excise, Fiscal Analysis etc. are macro level applications.

Spatial Analysis Applications, especially in micro level, are a natural progression from Land Management applications, as the maps are directly used or derived from cadastral survey data and the land profile and usage information is available in land registers.

LIS - Technologies

CAD based systems

Of the available technologies for creating a Land Information System, CAD based software are the most cumbersome and unviable solutions. The reason being that with their powerful drafting features, they may be able to replicate the field geometry or village maps, but analysis cannot be carried out on them. Further, they can only be used for digitization process and they do not recognize traditional survey information like Field Measurement Tables, Traverse etc. nor do they recognize discrete survey objects like G-Line/Baseline, Offset Lines, Triangulation Line, Survey Symbols etc.

GIS based systems
GIS based systems are a step better than CAD based software, in the sense that they can also be used for maintaining and analyzing databases. Truly speaking, GIS is a tool that can be effectively used for spatial analysis applications. However, it by itself cannot act as an LIS, as survey methods and data are not understood in GIS software. At best a customized version may be created, but the following disadvantages would accrue:

  • The learning overhead for Survey Staff would be enormous due to complex nature of most GIS software.
  • It is not a domain specific application
  • System and run-time overheads would be high due to a lot of features which are not used in the context of Survey and Land Records.
  • State to state variations in Survey and Land Management methods cannot be handled a G.I.S. software unless it has source code level support from the developers (which is not available for most GIS that are imported) for customization.

2.3. True LIS
To judge a technology as a true LIS, certain parameters have to be checked. Some of these include:

  • Whether the software is a domain-specific application
  • Whether standard survey methods adopted in various states is catered to by the software
  • Whether all the tabular and graphical data in a traditional land record are faithfully stored, analyzed and reported.
  • Whether software supports creation of a total cadastral record for the village
  • Whether the output of the software can be used for spatial analysis applications
  • Whether local languages are supported both in textual annotations and databases
To put it briefly, a true LIS should speak Surveyors language, accept available records with minimal or no readjustment for computerization, and be capable of both micro and macro level analysis.

LIS - Standardization

Need for Standardization
There is an immediate and utmost need for standardization of technologies and interfaces in use by various states to ensure creation of a compatible LIS at the national level in future.

As things stand now, different states across the country have adopted various technologies for computerization of graphical and textual records. As discussed earlier, these technologies fall into one of the three categories - CAD-based, GIS-based and True LIS solutions. The present data exchange capabilities of most software are limited to exchange of graphical records in a drawing form and textual record in database form. There is a need to address the protocols for interfacing and exchanging diverse information being stored by virtue of differing survey techniques and standards across the countries.

In the absence of such standardization, the country may well end up with different states adopting different software technologies, which are unable to communicate totally with each other. In other words, the new generation of digital survey records will be similar to old manual records - each state with its own standard!

There are two aspects to standardization:
  • Software interfaces standardization - for graphical data, textual data and survey specific data.
  • Identification of a viable product that can be adopted at national level, allowing local use of either the same or alternate technologies.

Open Architecture
A major issue that has to be catered for any standardization is the concept of Open Architecture. Any software product used for LIS applications must

  • Have a open graphical and textual data exchange protocol
  • Have a open protocol for exchange of survey specific data
  • Have the capability or flexibility to adapt to data input from current and new survey equipment or methodologies.
Any standardization adopted must clearly identify the protocols and input methodologies. Proprietary interfaces cannot be eliminated due to the efficiency they provide in the design and operation of a product, but a product may be called compliant as long as it supports bi-directional data exchange as per protocols defined by the LIS standard.

Customizability
Survey and Land Records departments across the country are one of the oldest Govt. departments and the manual systems used by them are based on time-tested and honored procedures laid down over 100 years. As such, any new technology that is introduced into the system must be highly customizable to local needs. This is to

  • enable ease of operation
  • cause minimal disruption to the traditional record keeping system
  • easy migration to the new technology
  • easier acceptance of the technology
In other words, the same technology or product may not be useful for all the states unless some effort is put by the developers in tailoring the product to local variations.

4. VISION LIS 2000 - An indigenous solution

Background
VISIONLABS, a pioneer in indigenous software development in Scientific and Engineering applications, has developed an LIS software solution known as VISION LIS 2000, to meet every requirement of Land Records computerisation and also looks beyond into the future of Land Management.

The complete software is tailor made for Land Management applications and complete source code level support is available.

The development is a product of 5 years of meticulous research, which involved interactions with many senior experienced officers involved in Land Management portfolios, Central Survey Office, numerous State Land Records Departments and analysis and testing by various Surveyors and field executives. VISION LIS 2000 is the product of over 200 man-years of coordinated effort put in by Software Engineers, Surveyors and User Departments.

Components of VISION LIS 2000

VISION LIS 2000 is a software suite comprising of
  • VISION Surveyor - Survey Records computerization software following the traditional survey methods used in the country in last 150 years.
  • VISION MapMaker - Digital Mapping software for computerization of field sketches or village maps where field survey data is not available.
  • VISION Cartographer - A comprehensive GIS for integration of Record of Rights data and any other user specific databases to the village spatial records. Also suitable for building any higher level spatial analysis application
  • VISION Office - Multilingual support using common Windows protocols suitable for data interchange/storage using any general Windows based application. BIS ISCII Compliant interface.
This power suite of software caters to every possible Land Management application and is a product without any parallel in terms of functionality and utility

Applications
Let us take a look at the fundamental operations of any Land Records Department and see how VISION LIS 2000 acts as an indispensable use.

  • Need - Preparation of field maps depicting boundaries and measurements and compilation of village maps from these data.
  • VISION LIS 2000
    • Allows traditional survey data to be entered into the software and generates field boundaries
    • Facilitates both interactive and automatic mosaicing to generate village maps
    • Facilitates generation of village traverse boundaries, fits mosaiced maps into traverse boundaries and generates accurate village map

  • Need - Settlement and compilation of revenue assessment on lands based on classification etc.
  • VISION LIS 2000
    • Allows RoR data to be integrated with the village map
    • Data pertaining to land classification, ownership, revenue assessment, collections etc can be maintained from VISION LIS itself.
    • Supports ISCII databases for Indian Language Adangal/Pahani Records

  • Need - Creation of identifiable field boundary framework on ground by erecting designated marks on land junctions.
  • VISION LIS 2000
    • Information pertaining to any junction, survey points etc., like Bijunction, Trijunction, Traverse Station, Pillar etc. can be stored and represented graphically on the plot as well as on the village map.
    • These ground framework control points are used automatically by software to generate accurate village maps.

  • Need - Updation of land maps and land registers incorporating changes in boundaries, titles etc.
  • VISION LIS 2000
    • Comprehensive features for creating sub-divisions, assigning change in ownership etc.
    • Any physical changes in boundaries or titles can be superimposed on original computerized field boundary or data
    • Mutation data and history can be maintained allowing user to view the status of boundaries or deeds at any point of time in the archived record.

  • Need - Redressal of grievances by showing obliterated boundaries, resolving boundary disputes and safeguarding titles and arresting encroachments.
  • VISION LIS 2000
    • Any revenue survey number graphical detail as well as ladder table can be printed from software
    • Due to generation of plot geometry from numeric data, the computerized output is acceptable to legal scrutiny
    • Mutation of any field can be shown over a period of time to resolve any boundary disputes

  • Need - Revision of land records if changes on ground are too numerous to keep pace with.
  • VISION LIS 2000
    • Resurvey data can be integrated into the software
    • Traditional survey methods as well as modern technologies like GPS, EDM, Total Stations etc can be utilized without any need to change software platform.

  • VISION LIS 2000 is a one-stop solution for all requirements computerization of old survey data and for any new resurvey data.

National Perspective - VISION LIS across the country
  • VISION LIS 2000 can be used for computerization of Land Records of any State of the country.
  • It is a 100% indigenous product with source code level support
  • It supports computerization of data obtained from any traditional and modern survey methods
  • It has been successfully used for numerous pilot works. Computerization of Survey Records in 15 States is being done using VISION LIS 2000
  • It has been successfully proven both for Bombay Survey System (Maharashtra, Gujarat, Karnataka, Parts of Andhra Pradesh etc.) and for Madras Survey System (Tamilnadu, Pondicherry Kerala and parts of A.P. etc.)
  • It has been successfully utilized to computerize village maps in Northern and North Eastern states where consolidation was done or original tippans are not available
  • The product is field tested with successful application to Survey and Land Records departments of 15 states across the country.
Meeting the future needs

  • VISION LIS 2000 integrates with modern survey equipment like EDM, Total Stations, GPS etc.
  • VISION LIS 2000 embeds data security requirements to enable safe access on LAN/WAN/Internet
  • VISION LIS 2000 is capable of converting fields/maps generated using any survey method to any other standard form, meeting possible future requirements of standardization in Survey and Land Management System across the country.
  • VISION LIS 2000 follows the concept of Open Architecture - it can import and export data across various CAD/GIS software and supports full Open Data Base Connectivity.

Summary
Due to diversity of system of survey and land records management across the country, and also numerous off the shelf software solutions being used by many states, there is an acute need for Govt. of India to initiate formulation of standardization policies for making LIS Technology across the country compatible, reliable and most important suitable to the context of the application.

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