- Do not just sign, eSign the records with date and time.
When all the Land Records are computerized and are available on Computers, Networks or Storage media, how would Official authenticate these Records or documents? In the manual system, each record was signed. Now to sign, what the official needs to do is just click a mouse button on the screen and he will sign the documents for authentication, which is stored in the PC as an authenticated Document hereafter. An optional facility is also provided which will permit to stamp time/date of signing/authenticating the documents or Land Records.
To use the Sign and date/time stamp, second level of security i.e. password, is provided. Thus, unauthorized use of signature is avoided.
Some Frequently Asked Questions (FAQ's)
FAQ's needed to be answered for giving a complete & full-proof solution for creation, management & maintenance of Land Records are as enlisted below:
What about the security of the precious Land Records ? It may be tempered by anyone in the staff and hence may cause a serious damage to the City Survey Land Records.
Well nothing to worry about. Security is the first and foremost priority for any Department holding Land Records. Hence, during the login the User has to enter his/her own login name & password without which entry is prohibited.
And it is the sole responsibility of the user not to share or inform his/her login & password for the reason that all the entries, he makes upon successful login, is been writing the user name and date/time corresponding to the entry. Hence, If anybody plays foul with it, immediately the user gets trapped and can be penalized according to his/her offence by the Department/Court. Due to this fear of penalty, the staff may be more responsible and honest for not sharing their own password. If they do so and the other staff member plays foul then he/she who shared the secrecy would get penalized.
If one of the staff member deletes one of the City Survey Records or say Records for the entire city then Is it possible that we can retrieve that data/Information without any Land Records loss?
Firstly, no permission/rights are given to the administrator or any user for deleting any record or records. So there is no question of retrieving the lost data. Even in case of Hard Disk corruption, nothing to worry about. Disk mirroring as well as Backups taken on external media will help you to retrieve a major chunk of your data. Additionally using the latest IT techniques, whenever the user PC gets connected to its Server at Headquarters, all the new changes and updated data shall be transferred into the Server which shall be again taking backups. It is a 100% guaranteed & redundant system. Thus, no loss of precious Land Records occurs.
In a situation, that Party-A sells & transfers the property to Party-B. And in such a way about 15 owners of the property have changed. Now that in the manual working, we were able to trace out the entire history of the property transfer. Can we get complete history of the Property Transfer ?
Yes, why not? In addition to that Stamp Papers and/or legal documents registered at Sub-Registrar Office could be scanned and stored alongwith the specific Ownership data and Map identifying area & extent of the property. This would store all the original documents and land records related to the property, available from the same PC, i.e. an approach in line to the Single - Window clearance as addressed by most governments.
How would the recent data entered at a Client's PC be replicated at the HeadQuarters Server, if the Client does not get connected to the Server for about 1 month or more ? If due to some reason, data loss occurs, is it possible that we can retrieve such recent data ?
That's very right, but that may never occur. LaRIS gets connected to all its clients on Saturdays/Sundays (as per the administrator's instructions) who have not got connected to the Server in the past week, automatically. Connection with the Client will be maintained as per the time set by Administrator. During this connection, recent client data will be replicated on the HQ Server. Hence, in case of loss of data at Client-side would not exceed one week.
Upon the dynamism of the data and its updation, connection per week with clients can be increased i.e. twice in a week or daily, based on the importance and priority set upon administrator's instruction.
Hardware & Software Requirements
Any IBM Compatible Personal Computer with a Mouse could be used. No other additional Hardware is necessary. Additionally Modems could be connected for linkage with District Offices or Headquarters.
LaRIS developed to work on PCs using Microsoft Windows 95/98/NT/2000 as Operating System. Desktop version uses Microsoft Access for storage of database. Any of the popular Database Servers viz. Microsoft SQL Server, Oracle, Sybase, Informix etc. can be used to the choice of the Government as the Database Server at State Land Record Head Quarters.
AutoCAD 2000 is the drafting / designing tool on the back-end for spatial database creation and maintenance used by LaRIS.
A Platform independent version is under development, which would also provide flexibility of using any third-party drafting / designing tool such as AutoCAD, MicroStation, Imagineer, etc.
Human Resources
One Maintenance Surveyor, One Accounts Clerk, One Record Keeper & City Survey Superintendent can efficiently do all those jobs being presently catered by more than 15 person staff, upon successful implementation and data entry of City Survey Records.
Future Scope
Upon the Land Records Dept.'s request & approval, a future extensibility can be provided to make the Land Records web-enabled. Thus, creating a transparent administrative environment.
Most State Land Records Dept could integrate LaRIS with the Rural Land Records to make it an ultimate LIS. Well, there is a very bright future for LaRIS with its extensibility to most of the State Government Dept.