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Project Monitoring & GIS - A Sustainable approach for forest department in North-East

Anit ghose
Email: anit@websterindia.com


Introduction
In view of improving the efficiency of its Monitoring operations with a way in rapid technological advancements in Information Technology, intends to implement a Survey Monitoring System (hereinafter referred to as SMS) which in turn will facilitate the users to build up a responsive information base on Projects/Schemes related to Social Plantation and retrieval of them in desired and meaningful manner.

Present Scenario
Survey Monitoring of different Schemes in different divisions are followed by participatory approach approach with local staffs of the territorial divisions during the survey process, and also communicating with the D.F.O’s for their views on the reports generated and the field observation of the wing.

Under the guidance of Conservator of Forest all the projects can be monitored in an user friendly method with the help of the GIS Software proposed to be developed.

Since number of projects are quite enormous, it is quite cumbersome and time consuming to monitor each and every project that too when it is situated in different districts of Meghalaya.

The projects may be of Micro level or Macro level. All the projects are either sponsored or funded by the:-
  1. State Government
  2. Central Government
  3. Joint Venture of State Govt. and Central Govt. including GOI , National aforestation & Eco- Development Board (who decides how many number. of plants per hectare is to be planted in different areas).
It is observed that projects are mainly on aforestation ie., plantation of different types of trees under the category of Timber, non-timber, Medicinal plant and quick growing species (QGS).

Main objectives of the schemes are
  1. To reduce ecological imbalance
  2. Conservation and improvement of timber and non-timber forest produce
  3. Increasing the production and replenishment of stocks of non-timber & timber produce
  4. Providing additional income to the tribal and rural poor living in and around the forest.
The entire project should have a clear base line data and critical for evaluation.

As far as practicable Local NGOs, Panchayats, Zilla Parishads and Village Communities are to be associated in all the projects.

All the projects are entrusted to the respective Range Office to District Forest Office for implementation.

While accomplishing the project following general guidelines are to be observed:
  • To accomplish survey of the sites
  • Sample plots should be identified
  • Reconnaissance of the plantation area should be done by going around the area
  • To select rendom area within the plantation area for laying out sample plots
  • Each sample plot should be demarcated by making earthen mounds
  • The reports should have four parameters like
    • Height
    • Survival percentage
    • Spacing of plantation & No. of pits dug.
    • No of seedling planted
Norms of costing are decided taking into account following consideration.
  • Natural regeneration
  • Management interventaion
  • Pasture Development per ha
  • Entry point activities like extension, awareness, raising/ promotion, Training of Communities, Microplannin, Fencing etc.
    • Counter Signature on all the data sheets by the divisions
    • Compactness of the land should not be less than 20 ha.
Inputs
  1. Schemes
    • Name of the project
    • Description
    • Sponsor details
    • Sample plots
    • Site names
  2. Total Area surveyed
  3. No of sites surveyed
  4. Total No.of Sample plots
  5. Division – Range- Mouza names
  6. Sites no.
  7. Survival classes in % like 0-30,31-40, 41-50 etc.
  8. % composition of species
  9. No of of species/ plants planted
  10. List of species/ plants
  11. No. of journals –No/Partly
  12. No. of plants of different classes
  13. Height (cms) Average
  14. Different name of plants
  15. Pits as per journal
  16. Reasons for less survival rates etc
Outputs
  1. Schemes
    • Total area surveyed
    • No. of sites surveyed
    • Total no. of sample plots
    • Site Names
  2. Division – Range – Mouza names
  3. Area (ha)
  4. Survival percentage
  5. Sites no.
  6. Report in Bargraph or Pie chart or Graphics
  7. Survival classes in percentage item wise, Division / Site wise, Plant wise or average
  8. Percentage composition of species with survival rates
  9. No of species planted
  10. List of species and plants
  11. No of of journals –no/partly
  12. No of plants of diferent classes
  13. Average height (cms)
  14. Analysis of reports (query based with graphical representation) like:
    • Site wise, district wise, plant wise growth and survival variation
    • Cost analysis
    • Site wise, district wise, plot wise plantation with varieties of seedlings, area, nature of soil etc.
    Different name of plants
  15. % of composition of species and distribute in number against height and class
  16. Deviation from the norms, if any, in any sector or work
  17. Pits as per journal
Sub System Decomposition


Software Development
There will be two applications software for this project
  1. Management information system through project monitoring
  2. Generation of various reports as per standard format
For Information Management System and monitoring
Requirement as per Govt. sponsored Development Program Format
Project wise Physical Progress Report
Physical achievements project wise
Productivity / growth of plants
Monitoring of Project / Schemes for a definite period
Statement showing the government of India approval of adaptive trial etc.

1.1 Scope of Work
Webstar Infotech proposes to provide Project Monitoring System Solution related services Forestry Department, Meghalaya which in turn facilitate accurate monitoring or projects

In line with the discussion referred above, WIPL offers to do the following:
  • Detailed study and analysis of Project Monitoring System.
  • Prepare database for Blocks, specimen, sponsors etc.
  • Recommendation of optimum resources requirements in terms of Hardware & Networking components.
  • Preparation of User Requirement Specification (URS) based on the study made.
  • Preparation of System Design Documentation (SDD) based on the approved URS.
  • Development of a suitable prototype to facilitate evaluation and finalization of the requirements of the proposed system.
  • Development, Testing & Implementation of the system at Social Forestry dept. as per the approved SDD.
  • Providing comprehensive user training to facilitate appropriate use of the system by the users.
  • Post implementation support and maintenance of the application software for a period of one year from the date of acceptance of the same, as and when required.
    • Value added Services
    • In process assistance to develop in house expertise for future preservation of the system.
    • Two types of User training to facilitate appropriate use of the system by the users.
      1. User Level: Complete operation of Software.
      2. Developer (Systems) Level: Training on Database Functionality / Development Tools.
    This project is to add value to the customer’s business process by providing high quality, cost effective software expertise and solutions. Our focus is on customers, projects, and management. We combine our focus with
    • The domain knowledge of our professionals gained through years of experience and a successful track record with large, corporate enterprises.
    • Project management expertise.
    • Our pool of skilled resources and
    • The quality processes.
    Put together, it elevates us to offer low-cost, quality throughput results for the client hence giving a trusted Performance

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